Eight modules, one platform
Truck management
Fleet register, documents & service history
Trailer IDs
Separate IDs, coupled to trucks per trip
Inspections & photos
Tyre + truck photo evidence every trip
Driver portal
Mobile-first — trips, tasks & uploads
Login / logout shifts
Driver working hours tracked automatically
Bill creation
Bills from completed trips, GST-ready
Client management
Customers, rates, jobs & billing history
WhatsApp chatbot
Automated updates & queries, like JBT's bot
Three roles, three views
Admin
Sees everything- Full dashboard & reports
- Create trips, assign truck + trailer + driver
- Bills, clients & fleet control
- Driver hours & compliance review
Office staff
Runs the day- Enter & update trips
- Upload paperwork
- Track progress live
- No admin settings
Driver
Mobile-first portal- Login / logout for each shift
- See trips: truck, trailer, route
- Checklists + photo uploads
- Status updates & proof of delivery
Drivers log in to start, log out to finish
A driver's whole day is captured automatically — one example day below.
Driver + truck + trailer, linked per trip
Each has its own ID and record — every trip connects one of each.
A trip in six steps
Assigned
Truck, trailer & route in the portal
Pre-start
Guided inspection checklist
Photos
All tyres + truck & trailer shots
On the road
Live status updates
Delivered
Proof of delivery captured
Billed
Trip closes → bill ready to create
Every tyre on record, every trip
The driver records each tyre's photo and tread depth — the system turns it into remaining tyre life.
Tyre life updates at every driver inspection
Plus truck (4 angles), trailer & coupling and load photos — timestamped, tied to trip + vehicle; missing items block trip start. Each tyre is tracked by its serial, so its history follows it between vehicles.
Five phases to launch, then the app
Discovery & design
Monday's meeting → processes, fleet list, UI design
Core platform
Logins, fleet + trailer IDs, clients, trips
Driver portal
Shifts, checklists, photos, delivery
Billing & bot
Bill creation, WhatsApp chatbot, alerts & reports
Launch
Testing, driver training, go-live
Mobile app
Same backend — no rebuild needed